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Turn Your Website into a Communication Hub

8/11/2023

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During the COVID pandemic, it became clear to many organizations that their website was not meeting their needs. We have heard the following from many of our partners:

“Our website is too confusing/difficult to update.”

“People can’t find the information they need.” 

“Our website is almost 10 years old and it looks like it!” 

You already know the importance of your website for connecting with potential visitors or donors. So we will jump off that soap box and focus on why your website needs to be inspiring and actionable and how you can implement some simple best practices!
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Your Website is a TV CommerciaL, Not a Billboard 

Many organizations still treat their website like a bulletin board—informational, static, and updated only a few times a year. 

When in reality, your website needs to be a TV commercial—inspiring people to take action through stories and visuals, addressing pain points with regularly updated messaging. 

Meaning, your website should be a visual representation of your organization’s personality/mission and include the most relevant information people need to know about your ministries, services, or events. 

However, we are finding many websites are still outdated, difficult to navigate, have little to no photos, and way too much text to read through. 

Here are a few ways you can make your website the communication hub it needs to be to engage with visitors! 

HUB FOR TELLING STORIES…AT LEAST MONTHLY!

Most websites have a blog feature built into the platform. Begin to utilize this blog feature to share stories of the amazing work your organization is doing. You get caught up in “what is coming” and promote future events that you forget to look back and celebrate the awesome impact you are making in the world. 

Take Action: Ask a volunteer or two to write up some stories about your organization, the people it serves, and the impact you are making. Publish these stories on your website blog and then showcase them on your homepage. 

You should also categorize/tag each blog story by topic so you can display relevant stories on specific pages of your website.

For example, volunteers sharing stories of why they love to volunteer should show up on your volunteer recruitment page. Rather than you talking about why people should volunteer, what better way to inspire others to sign up than by sharing stories from actual volunteers?
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Hub for all RSVPs, Links, & Sign Ups

You should be using your website to house all event RSVPs or volunteer sign-ups. By doing so, people already connected to you can find the information 24/7, even when they are not on site. 

Any potential supporters can also engage with the same information while they learn more about your organization. You know the whole two birds, one stone thing.

Many organizations send out monthly or weekly email newsletters to their donors or members, yet that same important information never makes it onto the website. We know you have the details, but it’s simply not available on your most important communication channel. 

Take action: Take an hour once a week and make sure your upcoming events and opportunities are easily accessible on the website, on the homepage, and on a calendar/events/news page.

Many website providers have a calendar, event, or blog feature that can be utilized to showcase upcoming events and ministry opportunities. It should look something like this:
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If your website does not have this feature, then it may be time for an upgrade! It is incredibly important to have an events feature that is easy to update so staff/volunteers can avoid spending hours creating new website pages for each upcoming opportunity or removing event details after they have passed. 
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HUb for Pictures & Visuals

For our church partners, we usually find a picture of their church building within five seconds of being on the website. However, buildings are not usually that inspiring unless you have a painting by Michaelangelo on your sanctuary ceiling :) 

People, however, are inspiring. Smiling faces and a sense of community between a group of people is even more inspiring. It is true that pictures speak louder than words. Even better, videos can capture the tangible feeling of an event or organization. 

Take action: Be sure your website has an assortment of pictures of the people you serve, people who volunteer, employees/staff, and opportunities you want people to engage in. Help them imagine what it looks like for them to be a part of your organization.

Also, a reminder that no one else knows that little Sally in the photo is now entering high school. If the image still accurately depicts your organization’s personality and environment, then you can still use it. 

Just remember to regularly change photos when you have them so your site stays fresh. There is always a photographer in your midst who would be willing to display their work on your website—you just have to ask them!
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Hub to Get more Information

When your website is the hub for a majority of your stories and opportunities, it would seem obvious to then link to your important information in other communication channels. Yet, we continually see emails that are so long, even the email provider truncates the content!

A majority of your website visitors and social media users are on mobile devices. So you must be optimizing the length and presentation of your content for mobile users. 


When your website is relevant and updated, your website now becomes the hub for getting more information about your organization, regardless of the communication channel they found you on. 

Also, your staff only has to update information in one place rather than every communication channel. 

For example, if the time of an event changes, you only need to make the correction on the website because all other communication channels are pointing to your website for the event details. Can you imagine the staff time saved?! 

Take action: Link to your website within other communications channels, especially within emails and social media posts. Avoid sharing long paragraphs of text by linking to blog posts, events, or pages of your website where more information can be found. 

Your social media post does not have to share every detail necessary about an upcoming event, this is what your website is for. Give a quick snippet of the story with an image and then link to the story on your website. 

Allow people who want to read the full story to easily find it, while those who don’t have time can still be inspired by the most important details! 

Avoid linking only to your home page and making people search for the information that is relevant to them. Create a path of least resistance and drop people to the pages that are most relevant and likely to inspire them to get connected or take the next step. 

Check out our new #WebsiteWednesdays posts on Instagram and Facebook for more helpful website tips so you can be sure your organization is engaging with potential followers and donors well! ​
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Luther Place Memorial Church: Celebrating 150 Years of Ministry

7/26/2023

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​With its Smithsonian-red stone walls surrounded by beautiful and expansive gardens, Luther Place Memorial Church is a pretty iconic destination at Thomas Circle in Washington, D.C.

In 2023, this congregation celebrates its 150th anniversary which prompted Justin Fitch, Director of Communications & Liturgy, to reach out to Evoke about a logo and website redesign. Their previous logo was created by a former staff member and was lacking the necessary versions Justin needed. 
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It was incredibly important that Luther Place's new identity honored its 150 years of history and Lutheran roots but also accurately represented the modern mission of the church to serve all of God’s beloved children! 

Evoke had the honor of assembling the congregation's annual report which was the first public communication utilizing the new visual identity—my goodness did it come to life! ​
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Click on this image to see the full report.
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​Next, the Evoke team tackled the website redesign and migration to a church-specific platform called FaithConnector. FaithConnector has an easy-to-use backend so even a website novice could create new pages and update ministry events without fear of "breaking" anything. 
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​Although the church building is well recognized in the area, the redesigned website showcases the people of Luther Place and the work God is doing through the congregation. 

We centered the holy work of the congregation rather than the facilities in hopes of inspiring new visitors to learn more, get connected to a ministry, or participate in worship. 

Check out the new website and visual identity first hand!
VIEW WEBSITE
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Why Optimize Your Website for Mobile Users

7/24/2023

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For the month of June, we looked at a random sampling of ten church websites that Evoke manages (from across the U.S.) to identify the percentage of users who were on a mobile/tablet device while browsing these websites. 

Can you guess the average percentage of users who were browsing on a mobile device?

40%? Higher. 

50%? Higher.

55? Almost. 

57% of the users visiting these church websites were on a mobile or tablet device. That’s almost two-thirds of your website visitors!

If your website is not automatically optimized for mobile users, you have missed the opportunity to make a good first impression with most visitors!

So how do you optimize your site for mobile users?

​Here are a few ways to ensure your site looks great on mobile devices and increase overall engagement with mobile users.

1. use a Responsive Website Platform

Be sure your website platform is “responsive”, meaning no matter the screen size the user is on, your website content layout will automatically adjust for the specific screen size.

Gone are the days when you need a separate mobile website. Website coding technology now has the built-in capability to adjust the layout of content in response to the specific size of the screen being viewed.

Some website platforms and templates do this better than others. The best way to test your website for this feature is to browse your website on a computer/laptop, grab the side of the browser window and condense the size to whatever size you choose.

Does the content “responsively” reorganize based on how large or small the browser window is? If not, you need a responsive website platform.
Evoke can help you with that!
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2. Decrease the Number of Pages

20 years ago, all of your website content needed to be “above the fold” because people would not scroll below what they could first see on the screen due to slow loading times.

However, user behavior has changed (thanks to the invention of smartphones and social media). There is no longer an apprehension to scroll down web pages which means you no longer need as many pages on your site.

If your menu looks like the example below, you are overwhelming users with too many options and making it hard for them to find the information they need in one place.

Condense multiple pages of content into one page and ultimately, simplify your menu to a handful of pages (shoot for 10–15 pages depending on your organization).
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This main menu has too many options and the menu drop-down lists too many pages. All of the pages related to worship assistants (Acolytes, Altar Guild, Communion Assistants, etc.) could be condensed onto one page. “Why We Worship” and “Sunday Worship Times” should also be condensed into one page.
Your most important information should still be “above the fold” and designed to inspire users to keep scrolling but you are no longer limited to this small area—Yahoo…can you feel the freedom!?!

Here is an example of a condensed menu:
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3. Interlinking of pages

Because of all the scrolling as mentioned above, mobile users rarely click on the website menu to browse a site. 
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The menu disappears the second we scroll down and appears as three lines in the top corner, called a “Hamburger menu”.
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Therefore, it is crucial for your website pages to be interlinking, meaning one page of your site includes links to another page on your site so that users on a smartphone do not have to use the menu at all in order to browse around your website.

Like breadcrumbs leading Hansel and Gretel through the forest, interlinking helps mobile users explore deeper into your website, keeps them on your site longer, and also boosts your search engine rankings.


 It’s a win-win!  

Here is an example of interlinking on a church’s worship page:
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Here are two relevant links for someone who may be worshiping online with this congregation—how to submit a prayer request and how to make an online offering.

4. Skimming is King!

Long paragraphs of text are dreadful to read on a mobile device. What looks short on a computer or laptop is actually quite long on a smartphone, so check your paragraph lengths. 

Just like in this blog post, no more than two short sentences should be together in one paragraph on a website to help cater to anyone who wants to quickly skim your website.

Instead of paragraphs, use shorter blocks of text and bullet points when you can to help users skim the content on your pages. 

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5. Important Links as Buttons

Notice in the example above, there is also a button to “Email Gary”. Although you can hyperlink text on your website (or in emails), we recommend that important links are also made into buttons. 

Why? They are easier to click, especially for mobile users.

Buttons also draw more attention to the action you wish for the user to take, therefore, increasing overall engagement on your website. More engagement = more RSVPs, volunteers, or donations.

Spend some time looking over your website and implementing these strategies so you can be sure you make a great first impression no matter which device visitors use to find your organization! 
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And if you need help redesigning your site on a responsive platform, reach out to the Evoke team. 

CONTACT EVOKE
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4 WAys to become a More Hospitable Church

6/27/2023

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As church members and staff, it can be helpful to have a “second pair of eyes” experience your congregation, worship services, and processes—especially someone who has never visited or come in contact with your church before. 

Having an unbiased person(s) experience your property, signage, feeling hospitality, and experiencing the worship flow, usually brings to light a few areas of improvement to better serve those who may be new to your church or new to church in general. 

Over the last two months, the Evoke team completed a few “secret visitor assessments” for churches on the East Coast and in the Midwest.

During our last few assessments, we found four common recommendations that churches should consider to become a more hospitable congregation: 
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​#1: Hospitality Begins Before Arrival

Before a visitor even steps foot on your property, you can assume they will visit your website and online worship services if you live stream. Having an easy-to-navigate website that showcases your visual identity/personality is helpful in inspiring visitors to take action and engage with your congregation.
  • Website content should highlight your church’s values. Helping visitors understand what is important to your congregation will assist them in deciding if they have similar values and are interested in learning more.

  • Include as many photos of the people of the congregation as possible. Even if the photos are from three years ago, pictures give them a glimpse of who attends your church and if their family or loved ones would be welcome.

  • Be humble and don’t talk about “we” or “our” ministries too much—you want to be speaking to the reader/potential visitor instead. Our recent blog post shares more details about how to do this well.

  • Your directions/location/parking information should be located in the website menu so any details about where to park, closest bus stops, and accessible entrances can be quickly found by the visitor. The more detail the better on this page and pictures are always a plus, too!

It's important to note that when a visitor first searches on Google, they will see your Google Business profile before your website. Not unlike your website, your Google Business profile displays basic information like your address, hours, reviews and photos. 
  • A Google business profile is managed separately from your website, so you should claim ownership of the profile in order to make updates/changes to the information. It is crucial this information is accurate so that when people search for your church, the correct hours, location, and website link are displayed. You will also get notifications when new reviews are submitted!

#2: INTENTIonal Inclusion of people with disabilities

As we explore our biblical call to welcome all of God’s beloved people, you must consider how you welcome people with disabilities. The ELCA has some great resources from their Disability Ministry as a place to begin your exploration of what true inclusion looks like.

We commonly found a lack of visible signage for accessible entrances on the outside of buildings, aisles that were not wide enough for wheelchairs or walkers, very few or no chairs with arms for those needing extra support while standing/sitting, and a lack of communication about where to find large print bulletins or hearing devices.

  • Consider how and where people approach your building and what signage is necessary to direct people to accessible parking and entrances.

  • Place large print bulletins or hearing devices in the same area where other worship resources can be picked up—don’t make those with disabilities navigate to a different location.

  • Implement key standards for your website to make sure it is accessible to people with disabilities. Some of these standards should also be used on your screens.

  • Refrain from printing bulletins on colored paper for better readability.

  • Review your process for distributing communion and consider how a person using ambulatory assistive devices would be able to participate in coming to the Lord’s table.e

#3: The Right Signage in the Right Places

You may not want to crowd up your walls outside and inside a church building with too much signage, but our team has yet to experience what too much signage could look like at a church—not enough or not in a helpful place is the most common issue. 

Right type: What we mean by “right type” is the method by which the signage is displayed or hung.
PictureThere are multiple rooms in this hallway without any visible signage of what the rooms are. The lighting is also a bit dark.

​If you have long hallways, consider
installing wall-mounted signs that stick out above the door of highly trafficked rooms (fellowship hall, nursery, restrooms, etc.). A sign displayed on the wall next to a door is completely unhelpful when a visitor is looking down a corridor.

PictureThis map is too confusing for visitors to be able to navigate.
Reduce the volume of signs needed by using directional signage for multiple areas. Directional signage in common areas can be helpful in pointing visitors in a general direction of where they wish to go.

​Make sure these signs are SIMPLE—architectural sketches of the building and all of the emergency exits are usually more confusing than helpful. Directional signage is also incredibly helpful in parking lots and around the church property.

Right Place: As members or staff of a church, you get so used to navigating the church building that it becomes second nature. It is not second nature to your visitors. The location of signage matters to visitors so that they never feel lost along the way.
  • If your congregation has multiple doors visible from your parking lot or street, a large banner or welcome sign near the doors you wish them to enter is most helpful. We forget that visitors don’t know the right entrance to use, so provide large signage that they can easily spot from the parking lot or street while walking up.

  • Utilize screens and your bulletin to provide direction about what comes after the service, upcoming ministry opportunities, how to give online, and how to sign up for your weekly newsletter. QR codes are helpful to provide a direct link to a web page where all of this information can be found (and updated regularly).

#4: It's Not Enough to simply say hello

During one of our assessments, our secret visitor was on a church property for four hours attending two services and a fellowship hour.

Want to take a guess how many people out of approximately the 200 in attendance  introduced themselves to this 30-something person? 

20? Lower. 

7? Lower. 

1? Bingo. 

One person took the time to introduce themselves to the visitor—that’s only .5% of the worshipers who took a moment to welcome an unfamiliar face. At that rate, it is no wonder churches are struggling to “fill the pews” or “grow membership”. 

Plenty of folks said “hello” throughout the morning. But a quick hello is not enough. People want to be seen, heard, and in a community with people that care about them. Without genuine connections, visitors won’t feel like they were welcomed into your community of Christ and will most likely not return.

It is easy to say hello as we pass by, but it takes courage and dedication to welcoming all people into the church community to say “Hi, my name is Jan! I don’t think we have met before.” 
  • Train your greeters, ushers, and staff to genuinely connect with people that they don’t know. Avoid questions such as “Are you new here?” or “Do you usually attend this service?” Instead, remain faithful in getting to know the person in front of you, even if it makes you temporarily uncomfortable.

  • Have greeters and ushers stick around near entrances 5-10 minutes after worship has begun. That way, any people who show up a few minutes late still receive a genuine greeting and welcome to the church.

  • Equip your members who have a keen eye for visitors and gifts to provide a warm welcome to engage with them. Help them build a process for how to connect with visitors, naturally collect contact information at the right time, and connect visitors to ministries or other leaders. Here are some helpful tips on visitor process pitfalls to avoid.

Evoke’s secret visitor assessments consist of:
  1. Pre-Visit: review of public communication channels such as your website, social media channels, and Google search results and business pages.

  2. Worship Visit: attendance at a worship service or two without any prior notice to the staff or congregation. We assess the overall hospitality of the congregation & leaders, outdoor & indoor signage, all messaging, screens & visuals, accessibility of the service, the inclusion of online worship community, etc. 

  3. Post-Visit Recommendations: A thorough report is provided of our findings and observations along with a list of key actions to continue and recommendations for improvement. 
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If you are interested in having a secret visitor assessment for your congregation, please contact us! We would be happy to provide that outside perspective to your church!
CONTACT EVOKE
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Why Your Organization Needs a Visual Identity

5/8/2023

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Imagine you are out for an afternoon walk (hopefully with a cute pup in tow) and you pass by this house. 

What is your first impression? What do you notice?

What thoughts did you have about the owners of this property? 


Looks a little unloved and messy, right? 

Just like a physical location, your digital presence leaves an impression, a feeling with those passing by. 

Whether people “walk by” your website, Instagram reel, or email newsletter, we want to avoid any feelings of chaos or confusion so that you can inspire them to take action and engage with your organization. 

You can do just that through a consistent, personalized visual identity. 

Below are a few reasons why a visual identity is so important to the success of your organization. 

  1. It’s more than a logo. 
    Your organization is more than just a logo. Yes, the logo is important, but what truly allows your organization to stand out and be seen is the accompanying color palette, imagery, fonts, patterns, and layout that transform someone from a website visitor to a donor or worshiper. 

    “But what about Nike?” you might ask. Their branding is simply a logo and tagline.

    Yes, but also….Nike is a multi-billion dollar organization that spends between $2.5 - $3.5 BILLION PER YEAR on marketing and advertising so people quickly recognize the swoosh. 

    You don’t have that monster of a budget. Or global presence. So you cannot solely rely on a simple logo to be understood by the surrounding community. 

    You must be consistent in your visual presence in every communication channel, every day, year after year for people to begin to recognize your identity and thus your organization and what your mission is.

  2. Visuals capture more attention. 
    Regardless of the communication channel you use, visuals (i.e. photos, videos, graphics, etc.) are proven to garner more attention, likes, and follows.

    The adage “a picture is worth a thousand words” still rings true today even in the age of AI-written content used by billions of people monthly. 

    Imagery and colors can evoke emotional reactions while also showcasing the personality of your organization. 

    For example, check out these two church websites. 
    Goserve.net
    Oslcrockford.com


    What is the mission and personality of each? What emotions do you feel when you visit the church’s website? 

    The visual difference is intentional even though they are both Lutheran churches. 

    Good Shepherd Lutheran Church is located near Washington, DC and has a large, traditional congregation that is reflected in the rich jewel-tone color palette and kaleidoscope-like patterns. 

    On the other hand, Our Savior’s Lutheran Church highlights movement through organic patterns and vibrant colors, reflecting the church’s focus on future generations and growth in the heart of the suburban Midwest. 

  3. Perception is reality. 
    People want to support organizations that look like they have their stuff together. Period.

    Human beings highly value order, convenience, and simplicity. 

    If your communications are disorganized or confusing, people will start to question how well the organization is internally managed. And large donors will not make that much-needed online gift if we make it too complicated for them to do so.

    Yet, organizations continually forget to prioritize their visual identity and online presence. Understandably, we get distracted by the daily tasks that require immediate attention.  

    You rarely have time to “test out” the online or in-person visitor experience to identify the loopholes or pain points. 

    ​We highly recommend doing an annual digital assessment of your communication channels so you can better understand where your visual identity, communications, and processes may need some updating! 
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Every interaction with your organization needs to offer a quick and easy introduction to the mission of your organization, what you value, and how others can get connected.

A visual identity is crucial to making a great first impression.  
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Partner Story: Augustana Lutheran

4/24/2023

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Ministry in the Heart of the Nation's Capitol

When your congregation is nestled in a Washington D.C. neighborhood just 1.5 miles north of the White House and 2 miles from the Capitol building, it is incredibly important and impactful to share the Good News of the Risen Christ with a broken and hurting world.

As one of the first local congregations to racially integrate in the 1950s and to welcome and affirm people of the LGBTQIA+ community in the 1980s, Augustana Lutheran Church is known in the community as a diverse, welcoming place of worship.  ​
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Yet, their visual identity was focused on a mission that the congregation was no longer living into. The previous website was also difficult to navigate, cumbersome to update with relevant information, and lacking visuals of the inclusive and energetic congregation that Augustana is today.
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Pastor Lauren Jenkins was called to Augustana in the winter of 2020 and knew it was time and necessary for the congregation to showcase what the congregation values and to radically welcome all of God's beloved.

Knowing that a majority of people are getting a glimpse of Augustana from their website before they even step foot into the physical building, it was important to Pastor Lauren and her team that the congregation has a visual identity and a website that accurately reflected the congregation.

"One of the many things I appreciated about the process with Evoke was the collaborative approach," states Pastor Lauren.

"Evoke employs a lovely balance of offering insight, expertise, and promoting best practices, while also listening deeply for the vision of the congregation it's working with. The result is that Augustana was truly 'seen' throughout the process, and that shines through in the website and visual identity!"


A BIG thank you to the Augustana team for trusting Evoke with this project!
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Top 3 Pitfalls of Visitor Engagement at Churches

4/12/2023

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With overall church attendance continuing to decline year after year, many congregations are searching for ways to better their visitor engagement and get new folks connected into ministries.
 

As we look to the summer, usually a high visitor traffic time for congregations, we wanted to share the top three common pitfalls we see in church visitor engagement as well as solutions to overcome these pitfalls. 

It is easy to point out the problems—we are committed to helping you find solutions to the communication and engagement issues you face every day!  

Okay, let’s get into it! 
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Pitfall 1: Processes are Focused Solely on In-person Visitors
Pitfall 2: Lacking a Process or Confusing Processes
Pitfall 3: Gathering Contact Info is Your Goal
 

Pitfall 1: Processes are Focused Solely on In-person Visitors 

According to a Barna study about the new Sunday morning as a result of the pandemic, more than one-third of practicing Christians attended online worship with churches they do not normally attend and 42% listened to/watched messages from other religious leaders!

Although this study was completed in June 2020, you can assume this practice of “virtual church shopping” and finding spiritual guidance from various sources continues today. 

Just like the front door of a church moved to a digital space in the 2000s in the form of its church website, Christians now have more sermons, choir anthems, devotions, and online worship services at their fingertips than ever before. 

It would be negligent to assume Christians are not using these resources to help them have a better understanding of a particular congregation, who is welcome in the church’s physical space, and what the church values are prior to walking through your physical front door. 

Why prioritize the online experience? 
At Evoke, we have seen a shift from prioritizing the online experience, back to an acute focus on “butts in the seats” under the lens of “rebuilding community.” Because churches are no longer required to maintain an engaging online presence, some have let it fall to the wayside. 

As budgets have taken a hit over the past three years, along with the constant comparison of “before the pandemic” numbers, we understand the human reaction to revert back to what we understand best.

Yet, there is a lot we were forced to learn about how technology can be used to enhance worship and engage more people in ministry. 

However, these important learnings seem to be lost in the fearful shuffle of what comes next for churches in a post-pandemic world and how to get people “back in the building”. 

Instead of believing the ways of doing ministry during the pandemic were temporary, how could your congregation utilize your learnings and integrate technology into your processes long-term to feed your in-person ministry opportunities? 

When your visitor processes neglect God’s beloved who may prefer online worship, families that are praying and reading scripture together in their living rooms, those who travel often for work, and those who cannot physically visit our spaces for a variety of reasons, we limit the power of God and the work of the Holy Spirit to only the righteous in-person few. And the God that I believe in will and can not be limited by our human view of how church must be done. 

Solution: Establish an Online Greeter & Prayer Team
Just like your in-person greeter team, an online team of greeters should engage with those who are worshiping online, many of whom may be looking for a church home. 

This team should be trained on the dos and don’ts of how to effectively engage with folks online and how to get them connected to digital resources. 

Online greeters should be familiar with upcoming ministry opportunities and events, the church website (and necessary links they can share like a prayer request form), and service/volunteer opportunities. 

“Where are you joining from today?” is a great introductory question to ask during online worship.

Notice we did not say “Where are you
joining us from?” -  stay away from “us” language (learn why here!) to help create a more inclusive environment for online worshipers. 


Consider this chat scenario: 
Greeter: Good morning church! Where are you joining from today? It is a wonderfully sunny day in Fairfax, VA today.

Lisa: Myself and my three kiddos are still in our pj’s this morning. The time change kept us away today—sorry! 

Greeter: So happy to have you and the kids in worship today, Lisa! Here is a link to the faith formation resources for today, including some coloring sheets for the kids to enjoy during or after worship. 
www.churchname.org/faithformation

Lisa: Aww, thanks so much! Super helpful for my 3 and 6-year-olds.
 

Greeter: Glad I could help! Hope to see you and the kids for the upcoming Easter Egg hunt on April 8, too. 
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This team can also take it a step further and provide an opportunity to pray over those in need of prayer while the service is taking place. There are a few live stream systems out there that provide an option for private prayer--like Church Online—or use the Messenger feature on Facebook so the person can privately chat with you. 
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Online engagement is more than a friendly “Good morning :)”! You want to proactively provide opportunities for others to share a bit about themselves, their spiritual needs, and connect with others in the congregation.
 

Pitfall 2: Lacking a Process or Confusing Processes

As you grapple with how to reach out to church seekers and the surrounding community, congregations are trying out new approaches to connect with visitors or looking to other communities of faith for good ideas (copying is the sincerest form of flattery!).
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Yet, the approach to your research and development usually goes something like this:
  1. Gather a group of people together
  2. Discuss all the new ideas the team has
  3. Select the best ideas from the brainstorming
  4. Implement a few ideas (usually all at once)
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We like to call this the “spaghetti dinner approach”—throw some spaghetti at the wall and see what sticks. If it sticks, then it must be good. 


A critical step missing in the “spaghetti” approach is to first establish a few goals for your visitor process. What are you trying to accomplish with a visitor process? How do you want a visitor to feel when they come to your church? What does your congregation provide to those in your community that may be different from the church down the street? What is important for a visitor to know on their first, second, or third visit?

If the team of people doesn’t have a common goal for visitor engagement, then the ideas generated will feel scattered and disconnected, leaving it difficult to prioritize them. 

The “spaghetti” approach can also lead to conflicting processes, confusing actions for the visitor, or a plethora of take-home materials that rarely get used and quickly become outdated.

Solution: Utilize the Tools You Have & Follow this Implementation Process
After you have set goals, the next step in your process should be to review and assess the current tools and processes. If you don’t have current processes documented or know how they should work, then how can you identify the areas that need the most improvement? 
​
This step should include a review of the available tools, communication channels, and information collected to understand what you already have, what is missing, and what tools may not be fully utilized. 

Ultimately, your implementation process should look like this: 
  1. Gather a group of leaders in respective areas affected by visitor processes (worship, new members, office staff, communications/media, etc). 
  2. Agree on 1-3 goals 
  3. Review and analyze current processes and tools 
    1. What is working/not working based on your goals?
    2. What is missing based on your goals? 
    3. How can processes be streamlined? 
    4. How are tools currently being used? 
  4. Discuss ideas based on areas of improvement identified in step 3
  5. Prioritize ideas and set a timeline for implementation
  6. Implement the improvements (not all at once)
 

Pitfall 3: Gathering Contact Info is Your Goal

When you set your goals for visitor engagement, we highly recommend you do not include gathering contact information as one of them.

Is it helpful to have contact information from a visitor for future follow-up? YES!
​Does focusing on gathering contact information put the needs of your church above the needs of the person in your midst? Also YES! 


Don’t get me wrong, you should build processes that help you gather contact information! But the request for contact information needs to come at the right time—which is usually not within the first five minutes of meeting someone. 

When you solely focus on gathering contact information, you can easily forget that you might be just a stop on someone’s faith journey. And that’s okay. Your congregation is not going to be the church for everyone. But you should make it a priority to share the love of Christ with everyone in your midst. 

Solution: Put the Visitors' Needs First 
Have your team use their brainstorming power to come up with a list of reasons WHY visitors would come to your church.

Your list may include: 
  • Because they are new to the area, they want to meet people
  • To connect with other parents with kids similar in age
  • Because a friend invited them and they haven't been to a church in years
  • To be spiritually moved by the same hymns their grandfather sang
  • Because their parent forced them to come along for the holiday
  • Because they are struggling with faith after a terminal diagnosis of a loved one
  • To hear an inspiring sermon that connects with world events and their daily life

Your team can then build an ideal experience at your congregation for each of these potential visitors.

Asking a young adult who has unwillingly accompanied their parents to worship to fill out a connection card and share their email address with you is not going to be fruitful, most likely. 


But providing a warm welcome, engaging them in conversation, and inviting them to the next young adult gathering might be what it takes—at least they will feel seen as a separate being from their parents and welcomed authentically into the community.

Share any other ideas or solutions you may have for better visitor engagement in the comments below!
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START PLANNING FOR FALL STEWARDSHIP NOW!

4/12/2023

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I know, I know....many of your just made it through Holy week and you are in need of a break. Please, take some sabbath time! But also, pass this fundraising resource on to your treasurer, director of development or finance team to get their wheels turning. 

We have put together a Generosity Campaign Communications Plan tool which outlines the many steps it takes to pull off a successful stewardship or fundraising campaign.

There is no way to put this lightly - it is a LOT of steps/tasks if you want to be successful and have clear communication with your donors.

We have seen many hiccups happen when:
  • expectations aren't clear
  • one person is tasked with managing everything themselves 
  • various staff are not included in the planning at all or only at the last minute 
  • goals of the campaign are not clear or keep changing 

Which is why it is so important to use a plan/tool like this so it is easier for your team to feel empowered and equipped to do this important fundraising work. 

And for you spreadsheet lovers - this can easily be copied and pasted into Excel. 

​Check it out and let us know what you think!
Get Fundraising Tool
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Women's History Month: Reflection from Rebecca Haugen

3/31/2023

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Dr. Karen Strier started a field study on the Northern Muriquis (primates) in 1982. Since then, she has been tracking the muriquis and compiling the data and findings in the Muriqui Behavioral Ecology Database (MBED). MBED looks at stochastic demographic fluctuations and individual life histories to better understand population viabilities and behavior as their territory is altered and negatively affected by humans (source: anthropology.wisc.edu). She was one of the first to conduct such a study. Additionally, due to her long-term involvement in Brazil, where the muriquis are endemic, her research and voice have made a difference in Brazil’s environmental education and efforts. 

Other female primatologists undoubtedly helped pave the way for Dr. Karen Strier, such as Diane Fossey, Birute Galdikas, and Jane Goodall. Primatology is now an area of science with one of the highest proportions of female to male scientists (source: CBC). 

Rebecca is blessed to have been a part of the MBED lab in her college years at the University of Wisconsin–Madison, and she greatly admires these scientists who have revolutionized our understanding of primates. 

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Women's History Month: Reflection from Emily Christenson

3/30/2023

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One of my favorite TV shows was “Mad Men,” a period drama about an advertising agency in New York in the 1960s.  One of the things I found so compelling about the show was how strictly it adhered to every detail of the time period — from the costumes and set design, to the cultural norms of the time.  This included the discrimination and harassment the women in the office endured, not to mention the fact that (at the beginning of the series) not one of those women worked outside the secretary pool.  

Eventually in the storyline, one secretary, Peggy Olsen, had the courage to show her creative skills to the men in charge and was promoted to copywriter, the only female one in the company.  By the end of the seven-year series, Peggy was on her way to being an executive at a top advertising agency.

Peggy was based on real-life copywriter and advertising genius Jane Maas, who became only the second woman officer in the history of advertising giant Ogilvy & Mather. In 1964, Maas landed a job as a junior copywriter at Ogilvy & Mather, writing ads for everything from Dove soap to American Express. She rose to become a creative director before leaving in 1976 to join Wells Rich Greene, where she created the iconic “I Love New York” ads and wrote the classic book, How to Advertise.

I’m grateful for the trailblazers of my industry who had the courage to aim high and succeeded in breaking into what was a men’s-only world in the mid-20th century. Having more women in design has only made the industry better.

​

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